Satisfactory Academic Progress Policy

Satisfactory Academic Progress Policy - Undergraduate

To maintain satisfactory academic progress and qualify for Title IV federal financial aid and Veteran’s Educational Benefits, a student must (1) satisfy the academic requirements of the university and specific program requirements, and (2) make satisfactory academic progress, as required by federal law.  Satisfactory Academic Progress (SAP) is measured using qualitative and quantitative standards, including periods during which federal financial aid and Veteran’s Educational Benefits was not received.  Qualitative progress is measured by cumulative grade point average.  Quantitative progress is measured by completion rate and maximum time frame.

Cumulative Grade Point Average

  • A student must maintain a minimum cumulative grade point average (CGPA) as calculated in the Satisfactory Academic Progress Table in this policy.  If a student is enrolled in an educational program of more than two academic years, the student must have a CGPA of a 2.0 or higher at the end of the second academic year.
  • Satisfactory (S), Unsatisfactory (U), Withdrawal (W), and Withdrawal-Fail (WF) grades are not used in calculating CGPA. Credits earned by examination or transferred from another institution are also not used in calculating CGPA.
  • When a student repeats an NAU course, the highest grade achieved in that course is used in calculating CGPA

Completion Rate

  • In addition to maintaining a minimum CGPA, a student must successfully complete a required percentage of all credit hours attempted, according to the student’s total credit hours attempted, including those in remedial and English as a Second Language (ESL) courses.

    Total Credits Attempted

    (Other than certificate programs)

    Completion Rate Requirement

    0-40 credits

    50%

    40.1 + credits

    66.67%

    Total Credits Attempted
    (Certificates and SAP, based on a minimum of 4 courses and 18 credits for the certificate)

    CGPA

    Completion Rate Requirement

    Max Time Frame

    0-9 credits

    1.5

    50%

    27 credits total

    9.1-18 credits

    1.75

    66.67%

     

    18.1 + credits

    2.0

    66.67%

     

  • Credits transferred from another institution are included as credits attempted and completed for the purpose of calculating completion rate. 
  • The grades of A, B, C, D and S indicate successful course completion for purposes of this policy.  The grades of F, W, WF and U indicate a lack of successful course completion. 

Maximum Time Frame

  • A student must complete his/her academic program within a maximum of 150 percent of the published length of the education program as measured in credit hours.  For example, a student completing a bachelor's degree requiring 186 credit hours may attempt 279 credit hours to complete that degree.  (186 x 1.5 = 279)
  • Credits transferred from another institution are included as credits attempted and completed for the purpose of calculating maximum time frame. 
  • Once a student reaches their maximum time frame or it is mathematically impossible for them to complete their degree within their maximum time frame, they are no longer eligible for federal financial aid.  The student may continue to attend National American University but must fund their education without federal financial aid.  Maximum time frame does not affect eligibility for Veteran’s Educational Benefits.  

Satisfactory Academic Progress Status

The satisfactory academic progress of each student is evaluated for the purpose of determining federal financial aid and Veteran’s Educational Benefits eligibility, and to determine continued enrollment.  SAP is evaluated by the Satisfactory Academic Progress Committee at each campus once per quarter.  Students who have received an incomplete grade will be evaluated for SAP after expiration of the incomplete grade period and the determination of a final grade. 

Good Standing – A student is in good standing status if the student has: (1) successfully completed a minimum of 66.67 percent of the credit hours attempted; (2) maintained at least the minimum CGPA; and (3) not exceeded the maximum time frame. 

Warning – A student will be placed in warning status if the student’s CGPA falls below the minimum or the student fails to successfully complete at least 66.67 percent of the credit hours attempted.  A student in warning status will be given one quarter to return to good standing status.  A student who does not return to good standing status within such time period will be placed in suspension status.  Federal financial aid and Veteran’s Educational Benefits are available to eligible students in warning status. 

Suspension – A student in warning status who does not return to good standing status after one quarter will be placed in suspension status.  A student in suspension status is not eligible to receive federal financial aid or Veteran’s Educational Benefits, but may continue to attend classes if the student makes other payment arrangements.  This status continues during periods of non-enrollment.  A student may re-establish eligibility for federal financial aid or Veteran’s Educational Benefits as set forth in the following section entitled Re-Establishing Federal Financial Aid Eligibility. 

Probation – A student in probation status has been granted such status by the SAP Committee in accordance with the following section entitled Re-Establishing Federal Financial Aid Eligibility.  Federal financial aid and Veteran’s Educational Benefits are available to eligible students in probation status for one quarter, or longer, if the student meets the terms of an academic plan approved by the SAP Committee. If the student meets the conditions of their academic plan but has not returned to good standing, they remain in probation status. 

  • If the student meets the conditions of their academic plan and has not returned to good standing but their academic plan has expired
    • The student need only submit a letter of appeal to the SAP Committee stating what has happened to make the change necessary and how they will be able to make academic progress.
    • The student continues in probation and a revised academic plan may be created with an extended plan ending term.  
  • If the student fails to meet the conditions of their academic plan but successfully completed all of their courses for the term AND showed significant improvement in GPA
    • The student need only submit a letter of appeal to the SAP Committee stating what has happened to make the change necessary and how they will be able to make academic progress.
    • The student continues in probation and a revised academic plan may be created using the same plan ending term as their current academic plan OR a revised academic plan may be created with an extended plan ending term (only once until returning to good standing).  
  • If the student fails to return to good standing, fails to meet the conditions of the academic plan, did not successfully complete all classes for the term AND/OR shows no significant improvement 
    • He/she will be returned to suspension status and will no longer be eligible for federal financial aid. 

Limited exceptions to this policy may be approved by the provost on a student by student basis. 

Students who have been placed in or removed from warning, suspension, or probation status, or who have exceeded the maximum time frame, will receive notification letters stating their academic and financial aid status. 

Re-Establishing Federal Financial Aid Eligibility

A student in suspension status may re-establish eligibility for federal financial aid and Veteran’s Educational Benefits if: 

  • The student continues to attend classes and improves his/her CGPA and/or completion rate to minimum standards without federal financial aid, or 
  • The student appeals the suspension and demonstrates that extenuating circumstances caused the student to be unable to make satisfactory academic progress, such as the death of a relative, serious injury or illness of the student, or other special circumstances.  The student must also explain what has changed in the student’s situation that will allow the student to demonstrate satisfactory academic progress at the next evaluation. 
  • The student must submit an Appeal of Academic Suspension Form, and documentation of extenuating circumstance and documentation of circumstance resolution no later than the last day of add/drop week of the quarter for which the student wishes to enroll.
  • The appeal form must be submitted to the campus director at the campus for which the student intends to enroll, regardless of whether the student has previously attended another NAU campus. 
  • A student may appeal no more than three times. 
A student who has exceeded maximum timeframe cannot re-establish eligibility for federal financial aid.  Maximum time frame does not affect eligibility for Veteran’s Educational Benefits.  

Satisfactory Academic Progress Tables - Undergraduate

Bachelor and Associate Degree Programs

Credits attempted and completed Minimum CGPA
0-18.5 1.5
19-49.5 1.7
50-79.5 1.9
80+ 2.0

Diploma Programs

Credits attempted and completed Minimum CGPA
0-18.5 1.5
19-45.5 1.7
46-71.5 1.9
72+ 2.0

Graduation Preparatory Courses

Students taking preparatory courses for admission to a graduate program must maintain a 2.0 CGPA.