Withdrawals and Refund Policy

Definition of a Student

The definition of "student" as used in this catalog means the student, if the student is a party to the contract, or the student's parent, guardian, or other person if the parent, guardian or other person is a party to the contract on behalf of the student.

Add/Drop Period

A student may add or drop any course during the first scheduled week of a standard term of enrollment with no penalty. A student who drops individual courses during this week will receive a full refund for the credit hours dropped. No refunds will be made for individual courses attended and then dropped following this period. The add/drop dates are posted in the academic calendar.

The university will make a full or partial refund of tuition paid by students who completely withdraw after classes begin.

Withdrawals and Refunds

Students should give written notice of withdrawal to the university registrar or the student services advisor to officially terminate their enrollment. Students who do not give written notice will be withdrawn from courses when it is determined, by the university, that the student is no longer pursuing his or her educational objective.

Students who have attended past the first 60 percent of the scheduled term, as published in the academic calendar, will not be dropped for non-attendance. The final grade of each student who completes more than 60 percent of the term is assigned by the instructor based upon coursework submitted during the term.

Students completing at least one course during the term will not be eligible for a refund. Students who withdraw without completing any courses during the term will have a refund calculation completed.

The period of enrollment includes all courses in the term for which the student is registered, from the first scheduled day of the term through the last scheduled day of the term for the student.

The return of Title IV funds, VA Education, and Military Tuition Assistance (TA) benefits, and the tuition reduction will be calculated based on the student’s last day of attendance. Refunds minus a $75 administrative fee will be made within 45 days of when the withdrawal date (last day of attendance) is determined.

The following refund policy from NAU applies to all students in all academic programs and all student categories except as modified by separate agreement.

A prorated amount of Title IV funds must be returned to financial aid programs for students not completing 60 percent of the period of enrollment if the student was a financial aid recipient.  NAU will complete and maintain a return to Title IV funds calculation for any student who ceases to attend all classes prior to the end of the term.

VA Education and Military Tuition Assistance (TA) benefits will be prorated according to the specifics of the programs**. 

Students who completely withdraw from NAU during the first 60 percent of the term will have tuition and fees prorated based on the last day of attendance in accordance with the following calculation:

Last Day of Attendance Percent of Reduction
Withdrawal prior to the first day of classes 100%
Last day of attendance during the first week of classes 100%
Beyond first week but during first 60% of scheduled classes daily proration*
Beyond 60% of scheduled classes no refund

* Percent of term completed = Number of days from scheduled start of term through student’s last day of attendance ÷ Number of days in scheduled term

Percent to be refunded = 100% minus percent of term completed

**Return of Unearned Military Tuition Assistance (based on an 11-week quarter)

Days earned

% Returned

1-7 days

100.00%

Day 8

89.62%

Day 9

88.32%

Day 10

87.02%

Day 11

85.72%

Day 12

84.42%

Day 13

83.12%

Day 14

81.82%

Day 15

80.52%

Day 16

79.23%

Day 17

77.93%

Day 18

76.63%

Day 19

75.33%

Day 20

74.03%

Day 21

72.73%

Day 22

71.42%

Day 23

70.13%

Day 24

68.84%

Day 25

67.54%

Day 26

66.24%

Day 27

64.94%

Day 28

63.64%

Day 29

62.34%

Day 30

61.04%

Day 31

59.75%

Day 32

58.45%

Day 33

57.15%

Day 34

55.85%

Day 35

54.55%

Day 36

53.25%

Day 37

51.95%

Day 38

50.65%

Day 39

49.36%

Day 40

48.06%

Day 41

46.76%

Day 42

45.46%

Day 43

44.16%

Day 44

42.86%

Day 45

41.56%

Day 46

40.26%

Day 47 thru 77

0% refund

 

Administrative Fee

A $75 administrative fee will be assessed against each prorated refund.

Percent to be refunded = 100% minus percent of term completed.